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How to Set Email Account in Outlook

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It is easy to set email account in Outlook. Especially, if you follow our step by step tutorial!

Follow these steps to set email account in Outlook

Once you have started Outlook, click the File tab.

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In the Info category, click Account Settings, and then click Account Settings… in the drop-down list.

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Account Settings window will appear.

In the Account Settings window click on E-mail tab and then click on New…

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Click the Manual setup or additional server types check box as shown in the image below, and then click Next.

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On the following screen click POP or IMAP, and then click Next.

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  • Note: To complete the following steps, you will need to know your email address, password, incoming mail server name, and outgoing mail server name.

Under User Information configure the following settings (An example is provided in the image below):

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In the Your Name box, type your full name. (Example: Ellen Adams)

In the Email Address box, type your full email address. (Example: ellen@contoso.com)

  • Note: Your service provider provides this information.

Under Server Information, click the kind of email account that you have in the Account Type box. If you select POP3 or IMAP in the Account Type box, configure the following settings:

In the Incoming mail server box, type the name of the server in lowercase letters. The name may be in the form of “mail.contoso.com” Or, the name may be in the form of an IP address, such as 172.12.0.0.

In the Outgoing mail server (SMTP) box, type the name of the outgoing email server in lowercase letters. The name may be in the form of “mail.contoso.com” Or, the name may be in the form of an IP address, such as 172.12.0.0.

Under Logon Information, configure the following settings:

In the User Name box, type your user name. The user name is usually the part of your email address to the left of the @ symbol, so in this particular case, when email address is ellen@contoso.com the Username is ellen.

  • Note: Some providers require the full email address. Therefore, please contact your service provider if this is needed.

In the Password box, type the password that your service provider gave you.

If you want Outlook to remember your email account password, click to select the Remember password check box.

If your Outgoing mail server (SMTP) requires authentication, click on More Settings … button.

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A pop-up window “Internet E-mail Settings” will show up as following:

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By default, you should be on General tab. Click on Outgoing Server tab and configure the following settings:

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If you need to set custom Port or select SSL Usage for E-mail Servers click on “Advanced” tab while you are in the Internet E-mail Settings window.

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You can manually set Server Port Numbers, or you can select “This server requires an encrypted connection (SSL)” checkbox and port numbers will be chosen with SSL usage.
Also, if you know what encryption you need, you can manually select connection encryption from the drop down list under “Use the following type of encrypted connection:” section (An image is provided below).

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Once you have set up everything as you need, click “OK

You will be brought back to “Add Account” window. Click Test Account Settings as shown in the image bellow.

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When you click Test Account Settings, the following process occurs:

The connectivity of the system to the Internet is confirmed.

You are logged on to the SMTP.

You are logged on to the POP3.

If the POP3 server must be logged on to first, Outlook automatically sets the Log on to incoming mail server before sending mail.

A test message is sent. This message explains any changes that Outlook made to the initial setup.

Click Next, and then click Finish.

Incoming Mail (POP3) server names and settings:

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Outgoing Mail (SMTP) server names and settings:

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